party on - all the party supplies you need for a successful event

By Rent A Bartender | Oct 24 2023

Most people attend a party to let loose, but not you. You’re here to work and earn some tips. In all the festive atmosphere. It’s sometimes easy to forget the supplies you need or bring the correct quantity. What’s the full rundown of what’s required to throw a successful party?

You need these supplies to work at a party:

  • Bins and coolers
  • Ice buckets
  • Straws and napkins
  • Garnishes
  • Glassware
  • Product

This guide will present more info of all the above supplies with tips and bounces so you’ll be perfectly prepared to entertain at your next fete!

bins/coolers, ice buckets, and gondolas

No one likes sipping a warm spirit unless it’s supposed to be served that way. You’re in charge of keeping your drink ingredients ice cold. To that end, you’ll need bins and coolers, and an ice bucket.

Well, let me rephrase that. An ice “bucket” will suffice because it doesn’t have to be a true bucket. If you have to makeshift something in a pinch, it will work if it can hold ice and water.

You don’t even need a cooler, per se, and it doesn’t need a lid or have to close, although that will help the ice stay solid for longer.

If you’re entertaining 25 people, I recommend one large tub. Double that for 50 people and triple it for 75, etc.

You’ll also want an ice well. This can be anything that holds a six pound bag of ice. Put a dish or roasting pan underneath to deal with leaks, as they will happen as the night wears on and ice begins to melt unless you can keep your ice well in a very cold environment all night.

Cool Tip: Always add your product to the cooler or ice well first. Once you’ve added the 

sweet or sour

Just because it is difficult to find the perfect balance, that doesn’t mean balance is totally unimportant. Instead of focusing on the perfect cocktail that mixes all the essential flavor profiles, it is better to pick a side – either sweet or sour – and balance that flavor really well.

Sweet cocktails are typically the easier of the two to nail. Alcohol is naturally slightly bitter. Many people do not like the taste of strong alcohol, so many bartenders and mixologists hide the strong flavor with sweetness. Sugar-based syrups and fruit are a great starting point for sweet drinks. A great example is a Melon Ball. This drink is just three main ingredients – Midori, vodka, and orange juice. To hide the strength of the vodka, you use the sweet Midori. Round out the sweetness with a slightly tart orange juice. The cocktail has simple ingredients, but is a very balanced sweet drink.

Another example of an iconic sweet drink is a Strawberry Daiquiri. This summery drink utilizes fresh strawberries, lime juice, and white rum blended with ice to make a sweet drink perfect for poolside. In a Strawberry Daiquiri, the fresh berries provide ample amounts of sweetness; however, it is balanced by the slightly sour flavor of the lime. Is it a perfectly balanced cocktail? Of course not, but it is wonderfully balanced for a sweet drink.

The sour side of the spectrum is more difficult to nail. While some people love sour flavors, many people pucker their lips and twist their face when dealt too sour of a drink. Similar to the sweet drinks that are balanced with a touch of sour, sour drinks needs to be balanced with a touch of sweetness. Arguably, the most iconic sour drink is a Whisky Sour. While some recipes call for egg whites, the most basic recipes call for whisky, simple syrup, and citrus. The whisky and citrus give the drink its strong sour taste; however, adding the syrup gives it a slightly sweet taste. This allows customers to enjoy the punch of a sour drink, without hurting their taste buds.

Who Are You Mixing For?

Cocktails are as varied as the people who consume them. If you’re planning a party (which we would love to help with, by the way), it is well to know the crowd before you start planning the drink menu. Does your guest list have a lot of younger ladies? Chances are, they will like fruitier cocktails. Are you serving middle aged or older gentlemen? Martinis, Old Fashioned Cocktails or Gin and Tonics might be a hit. And most importantly, do you have drink connoisseurs on the way, or a crowd simply looking to have a good time? If your guests have a more demanding palate, having a trained mixologist would definitely be a plus. More on that in this article. 

live on the edge

Although equally combining different flavor profiles would create a perfectly balanced drink, having equal parts sour, sweet, salty and bitter is not exciting. That’s why most alcohol enthusiasts will tell you it’s better to drink on the edge. You can compare the feeling to everyday life. Balancing work, life, and home into a perfect harmony is supposed to make you feel content. However, sometimes you want to ignore the balance and enjoy life a little more. Living on the edge is exciting. Skipping work for a hockey game feels really great for some people. Ignoring chores to work towards a promotion can create a rush too. Sure these events don’t meet the standard of a “perfectly balanced life,” but nothing can be perfectly balanced.

When choosing the perfect cocktail for your tastebuds, imagine which flavor edge you’d prefer to live on. If you love fruits and sugar, then a sweeter cocktail is right for you. However, if you love strong citrus, then a sour cocktail will be more your style. These drinks will ride different edges, but they will still be balanced in their own right.

If you still aren’t sure which side of the flavor isle is best for you, our trained bartenders can help you decide. Whether you have a wedding coming up, holiday party, or just want to host a great home-bar, Rent-A-Bartender has you covered. You can find out more at

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